DOCUMENTS REQUIRED TO BE MAINTAINED BY HOUSING SOCIETY

Housing Societies Are Required To Maintain Various Types Of Records Under The Provisions Of Rule 65 Of The Maharashtra Co-Operative Societies Rules 1961 And As Per The Bye-Laws Of The Society.

  • BOOKS REQUIRED TO BE MAINTAINED UNDER RULE 32, 33, 65 OF THE MCS RULES
  • Cash Book = PERMANENT
  • A Register Of Members In Form ‘I’ = PERMANENT.
  • A Register Of Shares And Ledger = PERMANENT
  • List Of Members In Form “J” = PERMANENT
  • Minutes Books-General Body Meetings = PERMANENT
  • Register Of Debentures And Bonds = PERMANENT.
  • General Ledger And Personal Ledger = PERMANENT
  • Property Register = PERMANENT
  • Stock Register = TEN YEARS
  • Register Of Audit Objections And Their Rectifications In “O” Form = TEN YEARS
  • Passbooks And Accounts With Other Banks And Cheque Counterfoils = TEN YEARS
  • Pay-In-Slip Counterfoils = FIVE YEARS
  • Receipts Books Counterfoils = FIVE YEARS
  • Staff Salary Books = TEN YEARS
  • Investment Register = TEN YEARS
  • Separate File For Each Member = TEN YEARS
  • To Call A Special Meeting of The General Body When Required.
  • Dead Stock Register = PERMANENT
  • Audit Notes By Government Auditor By C.A. Internal Auditor =PERMANENT
  • Inspection Notes By R.C.S. = TEN YEARS
  • Members Applications And Share Applications = PERMANENT.
  • Declaration Forms And Nomination Form File = PERMANENT
  • Share Transfer Applications And Share Register = PERMANENT
  • Share Certificate Books With Counterfoils = PERMANENT.
  • Correspondence File With R.C.S., P.M.C. (Taxes) (Water Charges), Finance Society = PERMANENT
  • Vouchers Payment = PERMANENT.
  • Arbitration Register = TEN YEARS
  • Document Of Tile Deeds, Conveyance Deed And Deed Of Mortgage, File Of Application For Loan = PERMANENT
  • Contracts And Agreements File = PERMANENT.
  • Insurance Policies = PERMANENT.
  • Plans And Estimates = PERMANENT
  • File Containing A/C (N. Form) Receipts = PERMANENT
  • File Relating To Allotment Of Flats/Plots Shops = PERMANENT
  • Staff Records = PERMANENT.
  • Loan Stock Bond Certificates = PERMANENT
  • Pass Books (Personal) To Be Issued To Members = PERMANENT
  • Tenancy Agreement/Agreements Of Lease = PERMANENT.
  • Particulars Regarding Possession Of Residential Buildings By Members In Form “E” = PERMANENT
  • Sinking Fund Certificates = PERMANENT